How OneInbox Works
Your step-by-step path to an unlimited, done-for-you receiving email setup.
OneInbox is a managed, done-for-you email routing setup service. We configure a custom forwarding structure that allows you to receive emails sent to any alias on your domain directly inside your existing Gmail account. No manual alias creation, no phone verification, and no extra inbox switching required.
The 6-Step Setup Pipeline
Step 1
Secure Your Setup Order
Choose between configuring your existing domain or registering a fresh domain through us during checkout. Completed setups are billed as a one-time fee of $99 (plus optional domain cost).
Estimated Time: Instant
What we need: Checkout details and billing information.
What we need: Checkout details and billing information.
Step 2
Complete the Onboarding Form
After checkout, you will be redirected to our secure onboarding questionnaire. Here, you will tell us where you want your emails forwarded (your destination Gmail account), your domain preferences, and provide temporary configuration access if you are using an existing domain.
Estimated Time: 3–5 minutes
What we need: Destination Gmail address, domain name, registrar information, and WhatsApp number (optional, for OTP or urgent updates).
What we need: Destination Gmail address, domain name, registrar information, and WhatsApp number (optional, for OTP or urgent updates).
Step 3
We Configure Your DNS & Routing
Our team handles the heavy lifting. We set up MX records, email forwarding rules, and routing configurations to link your domain to our receiving infrastructure.
Estimated Time: 12–24 hours
What we do: DNS adjustments, email alias mappings, security record checks (SPF/DKIM/DMARC alignment where possible for incoming mail).
What we do: DNS adjustments, email alias mappings, security record checks (SPF/DKIM/DMARC alignment where possible for incoming mail).
Step 4
Approve Gmail Forwarding
To comply with Google’s security standards, Gmail requires explicit verification. You will receive an automated verification email from Google in your destination Gmail inbox. You simply click the link inside that email to approve the forwarding relationship.
Estimated Time: 1–2 minutes (within 24–48 hours of order)
What you do: Click the verification link sent by Google.
What you do: Click the verification link sent by Google.
Step 5
We Run Delivery Tests
Once verification is approved, our system automatically runs test emails to multiple aliases (e.g., test@yourdomain.com, otp@yourdomain.com) to confirm that messages bypass spam filters, avoid loops, and land directly in your Gmail inbox.
Estimated Time: 1–2 hours
What we do: Route verification, email log checking, and loop prevention testing.
What we do: Route verification, email log checking, and loop prevention testing.
Step 6
Delivery Complete
We send you a “Setup Complete” email containing your custom configuration walkthrough, best practices for managing your inboxes, and technical instructions. Your OneInbox setup is now fully live!
Estimated Time: Handover is complete within 48 hours maximum.
Outcome: You can instantly receive emails at anything@yourdomain.com straight in your Gmail.
Outcome: You can instantly receive emails at anything@yourdomain.com straight in your Gmail.
Important Things to Keep in Mind
- Receiving-Only Service: OneInbox is optimized for receiving incoming mail, OTPs, signup confirmations, and alerts. This setup does not support sending outbound emails from your aliases.
- No Gmail Password Required: We never ask for, access, or store your Gmail password or account login credentials.
- DNS Access: If you are using your own domain, we will need temporary access to your domain registrar (GoDaddy, Namecheap, etc.) or DNS zone manager (Cloudflare) to point the MX records. Once setup is complete, you can safely revoke this access or change your passwords.